Billable Hours Calculator
Track billable and non-billable hours by client or project, calculate utilization and revenue, find your blended billing rate, and compare current billable hours with a capacity target.
Track billable hours, utilization, and revenue
Add client/project entries, then compare your current billable mix against a capacity target.
| Client / project | Hours | Billable | Rate | Revenue |
|---|
Billable hours vs. total hours
Total tracked time includes all work. Billable time is the portion assigned to client work that you intend to charge. The difference is non-billable time.
Why utilization is useful
Utilization helps agencies and freelancers see how much of their available time is directly revenue-producing. A higher number is not automatically better: sales, training, management, and administration may be necessary non-billable work.
Revenue and blended rate
Each entry can have a different rate. Total billable revenue is the sum of billable hours multiplied by each row's rate. The blended rate is total billable revenue divided by total billable hours.
Capacity and target gap
The capacity target is a planning feature. It shows how many billable hours would correspond to your chosen utilization percentage, plus the difference between the target and the billable hours currently entered.
Related calculators
Frequently asked questions
What are billable hours?
Billable hours are time you intend to charge to a client or customer.
How is utilization calculated?
Billable utilization equals billable hours divided by total tracked hours, multiplied by 100.
What is a blended billing rate?
It is billable revenue divided by total billable hours across entries with different rates.
Can this estimate a revenue gap?
Yes. Enter weekly capacity and a target utilization rate to compare current billable hours with the target.
Is utilization a universal performance target?
No. Appropriate utilization depends on role, business model, pricing, and how much non-billable work is necessary.
Comments
Post a Comment