PTO Accrual Calculator
Project PTO using an annual allowance, a fixed amount per pay period, or accrual per hour worked. Include carryover, PTO used, balance caps, and hours-to-workdays conversion.
Project your PTO balance
Choose annual allowance, fixed accrual per period, or PTO earned per hour worked.
Three common PTO accrual methods
Annual allowance
Enter the annual PTO allowance and pay frequency. The calculator divides the annual amount across the number of accrual periods.
Fixed amount per period
Use this when your policy directly says something like "4.62 PTO hours every biweekly pay period."
Per hour worked
Use this for policies that earn a fraction of PTO for every hour worked, such as 0.0577 PTO hours per work hour.
Caps, carryover, and used PTO
The starting balance can represent carryover or an existing bank. PTO used is subtracted from the projected balance. If a cap is entered, any balance above the cap is reported separately as lost to the cap.
Hours vs. days
PTO is often stored in hours but requested in days. The hours-per-workday setting converts the result without changing the underlying balance.
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Frequently asked questions
How do I calculate PTO earned per pay period?
Divide annual PTO hours by the number of accrual periods in the year, or use the fixed accrual amount defined by your policy.
How many biweekly pay periods are in a year?
A typical biweekly schedule has 26 pay periods. Semi-monthly typically has 24.
What is a PTO accrual cap?
A cap is the maximum balance the calculator is allowed to hold. Accrual above the cap is shown as lost to the cap in this projection.
Can I calculate PTO from hours worked?
Yes. Choose the per-hour-worked method and enter the accrual rate plus projected hours worked.
Does this calculator determine my legal PTO entitlement?
No. It models the policy values you enter. PTO rules vary by employer and jurisdiction.
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